Call for Expressions of Interest from Vendors

Posted 2017-05-07
Written by Reception
Category EEIP

Please download the Application form here: LED Vendor Expression of Interest.pdf


LED Retail Sales Pilot Project 2017-18


Project Description

The Government of the Northwest Territories provides the Arctic Energy Alliance (AEA) funding to support the Energy Efficiency Incentive Program (EEIP). This program provides rebates to homeowners and consumers that purchase new, more efficient models of products used every day. It is intended to help residents of the Northwest Territories (NWT) reduce their energy costs and greenhouse gas emissions. For a few years now, LED light bulbs have been eligible for rebates under this program.

The AEA is inviting Vendors in the NWT’s thermal communities interested in participating in a pilot project to provide their customers with a point-of-sale rebate for eligible LED bulbs.

Traditionally, the rebates provided under this program have required the customer to fill out an EEIP application form and submit it to AEA with proof of purchase. This pilot project will enable customers purchasing eligible LED bulbs to receive a 50% rebate/discount at the cash register, and the Vendor will invoice AEA monthly for the total amount of the rebates for all eligible products sold that month. The intent of this change to the existing paper-based rebate program is to simplify the rebate application process for low cost items and to encourage the purchase of energy efficient options by lowering the upfront cost of the products.

To partner with AEA on delivering this pilot project, please complete this expression of interest and return it to AEA by noon June 2nd, 2017.

Vendor Requirements

  • Vendors must be located in one or more of the NWT’s thermal communities (Aklavik, Colville Lake, Deline, Fort Good Hope, Fort Liard, Fort McPherson, Fort Providence, Fort Simpson, Gamètì, Inuvik, Jean Marie River, Kakisa, Lutselk'e, Nahanni Butte, Norman Wells, Paulatuk, Sachs Harbour, Sambaa K'e, Tsiigehtchic, Tuktoyaktuk, Tulita, Ulukhaktok, Wekweètì, Whatì, Wrigley);
  • Vendors must provide advertising on the shelf with the product showing the rebate is provided by EEIP (this is important because it must be clear that customers cannot subsequently apply for the same rebate with a paper application form);
  • Vendors should have equipment capable of scanning barcodes and applying the rebate automatically, or present AEA with an acceptable alternative method of applying the rebate (the application of the rebate cannot depend on the cashier’s discretion);
  • The amount of the rebate must be clearly shown on the sales slip for each purchase;
  • Vendors must invoice AEA monthly for all eligible product sold the previous month;
  • Products eligible for rebate must be approved by AEA (see below for product specifications);
  • Each Vendor can have up to 10 different LED products approved for point-of-sale rebates;
  • Since the AEA has limited funds for this pilot project, the point-of-sale rebate will only apply to product on hand, not special orders, or if the product is out-of-stock.

Product Specifications

  • LED light bulbs requiring no wiring;
  • CSA/UL listed;
  • Minimum 75 lumens per watt;
  • Energy Star products preferred.


Send your completed Expression of Interest Application to the AEA.

Your Application must be received by noon June 2nd, 2017.


Application forms shall be submitted by mail, e-mail, fax, or direct delivery to:


Executive Director, Arctic Energy Alliance, #101, 5102 – 51st Street Yellowknife, NT X1A 1S7

Office Hours: 8:30 a.m. to 5:00 p.m.

Fax: (867)-873-0303



Anticipated project timeline

  1. June 2nd 2017 (noon) - Expressions of interest from vendors must be received by AEA.
  2. June 6th 2017 – AEA notifies vendors of conditional acceptance into EEIP point-of-sale pilot project.
  3. June 16th 2017 – Participating vendors submit a list of proposed LED products for inclusion in the EEIP point-of-sale pilot to AEA for approval.
  4. June 23rd 2017 – Participating vendors and AEA sign a Partnership Agreement, and the vendors are accepted into the EEIP point-of-sale pilot project
  5. July 1st 2017 – Pilot project is begun in participating stores, with vendors invoicing AEA monthly.
  6. November 15th 2017 – Participating vendors can submit a list of additional LED products proposed for inclusion in the EEIP LED pilot to AEA for approval – if desired.
  7. March 31st 2018 – Pilot project ends.