The Arctic Energy Alliance (AEA) is a not-for-profit organization, established in 1997 to help communities, consumers, producers, regulators and policy makers to work together to reduce the costs and environmental impacts of energy and utility services in the Northwest Territories (NWT). The AEA is supported by various territorial departments and agencies and does fee-for-service work in the private sector. The AEA is currently recruiting a Project Coordinator.
This position is located at an Arctic Energy Alliance (AEA) office to be determined; however, the incumbent must reside in the Northwest Territories. The position will involve significant travel to NWT communities.
Purpose of the position
AEA is a non-profit organization whose mission is:
- To promote and facilitate the adoption of efficient and renewable energy practices by all members of NWT society.
Reporting to the Executive Director and working together with the AEA team, the Project Coordinator’s role is to assist and support NWT individuals, businesses, institutions and communities to implement projects that reduce their energy costs and energy-related greenhouse gas emissions.
The Project Coordinator’s core function is to help deliver AEA projects and programs, including supporting the leaders of those projects and programs in getting results on time and on budget.
The AEA delivers a suite of projects and public services dedicated to conserving energy, increasing energy efficiency, promoting renewable energy use, and reducing the causes of climate change. This is done by helping northern residents, communities and businesses change behaviors and adapt to new energy-efficient technologies.
This position reports to the Executive Director (ED). The employee works on multiple projects simultaneously and must prioritize workloads in response to requests from co-workers, project leaders and the Executive Director, and in response to project deadlines and funding agency reporting requirements.
- Supervising staff and subcontractors
The AEA has a flat organizational structure with a matrix team approach where the Executive Director is supervisor of all staff. Program/Project Leads coordinate work plans for specific projects that require the participation of other AEA staff members. The Project Coordinator is expected to coordinate specific work and tasks, AEA staff and, in some cases, sub-contractors to ensure the successful completion of a project. The Project Coordinator is required to provide project status reports to the Lead, Operations Manager and ED as necessary and as requested.
- Monitoring budgets and projects
The Project Coordinator is responsible for supporting the AEA in:
- Working with AEA clients to develop and define projects and scopes of work;
- Writing RFPs, project applications, RFQs, project schedules and timelines, 3rd party contracts and other project documents as required;
- Researching, preparing and writing partnership agreements;
- Researching and preparing project work contracts for clients;
- Acting as a 3rd party project mediator between client and contractor;
- Developing project budgets for AEA project coordination and client project costs;
- Developing project logistics plans;
- Completing, as necessary, on-site project scoping assessments;
- Providing progress reports to Project Leads, clients and funding agencies;
- Documenting, preparing and presenting project completion reports;
- Completing other activities as required by specific projects.
- Coordinating, implementing and completing high quality projects that result in measurable reductions in greenhouse gas emissions and energy cost savings for NWT society.
Help maintain and build the AEA’s technical institutional knowledge of current “northern best practices” in the fields of energy efficiency and conservation, renewable energy, plain language communications and collaborative project delivery by:
- Keeping up to date on current “northern best practices” in the above fields;
- Keeping up to date on heating, plumbing, and building equipment efficiencies and products to ensure project clients receive the best advice to serve their projects’ goals;
- Networking with building, lighting, mechanical and heating contractors to ensure industry is aware of current energy efficient products and practices; and
- Continuing training.
Provide basic, standardized advice and knowledge to AEA project clients and contractors on current “northern best practices” in the fields of energy efficiency and conservation, renewable energy, building practices and products that will best serve project work scope.
Work with the AEA’s Energy Management Specialists to provide project clients and contractors expert advice on current “northern best energy practices” in the fields of energy efficiency and conservation, and renewable energy, that will best serve project work scope.
Ensure that individuals, businesses, institutions and governments are able to get the technical support they need to complete energy projects – either through AEA or outside sources.
Champion projects in the fields of energy efficiency and renewable energy by:
- Writing internal AEA project proposals;
- Providing project status and completion reports to Program Leads, clients, funding agencies and the Operations Manager;
- Supporting other members of the AEA team as directed by the Executive Director; and
- Any additional activities that may be assigned by the Executive Director.
The position will require travel to NWT communities.
- Project coordination and budgeting
- Coordinate AEA-funded partnership projects by providing technical support to AEA partners, clients and staff;
- Work with AEA partners/clients to develop and define projects and scopes of work;
- Write RFPs, RFQ’s, tenders, project applications, project schedules and timelines, 3rd party contracts and other project documents as required;
- Research, prepare and write partnership agreements;
- Research and prepare project work contracts for partners/clients;
- Provide 3rd party project mediation between partner/client and contractors;
- Develop project budgets for AEA project coordination and client project costs that can include material specifications on energy saving products and equipment;
- Provide cost-based analysis to support project budgets and partner/client expenditures;
- Develop project logistics plans;
- Complete, as necessary, on-site project scoping assessments;
- Assist in material procurement and development of associated project tenders;
- Assist partner/client in contract awards for material, labour and other project components;
- Provide progress reports to Project Leads, partners/clients and funding agencies;
- Document, prepare and present project completion reports;
- Provide inspection reports and approve progress payments;
- Complete final completion reports;
- Assist in monitoring the project and providing details for case studies.
Other activities as required by specific projects and at the request of the Executive Director.
Knowledge, skills and abilities
The following are required qualifications:
- The ability to successfully manage a project from inception through to completion and to support and encourage clients and coworkers in doing the same;
- Demonstrated proficiency using Microsoft Excel and other Microsoft Office software including Word, PowerPoint and Outlook;
- Educational qualifications typically acquired through the completion of a post-secondary degree in the building trades, science, engineering or the humanities, or equivalent experience;
- The ability to communicate effectively in English, both orally and in writing;
- The ability to work with the public and co-workers in a respectful and professional manner;
- The ability to assume responsibility without direct supervision, make decisions, exercise initiative and judgement, prioritize work assignments, manage time, and meet deadlines and budgetary constraints while working within a team environment;
- 2 years of experience working with the people, communities and governments of the NWT and respecting the unique cultures of the territory;
- Knowledge of the NWT political and business environment;
- Knowledge of building science and northern house construction.
The following are preferred qualifications:
- Proficiency using energy modeling tools such as RETScreen, HOMER, HOT2000, EE4 or equivalent energy modeling software;
- Experience in collaborative/participatory project coordination;
- Experience in project management and championing;
- A strong personal interest in energy and climate change issues;
- Ability to speak, write or understand any of the NWT’s official languages in addition to English.
Time is split between in-office work and time spent in the field supporting and overseeing project deliverables. The incumbent spends about 30 to 60 days per year in communities outside their home.
There is limited physical effort required for this position; however, the incumbent will need to be comfortable travelling in small aircraft at different times of the year.
There are no significant adverse environmental conditions that exist in this position.
Home inspections are essential and in some cases the incumbent may be exposed to dwellings where the occupants are heavy smokers.
There is a need for attention to detail.
The incumbent may be away from home about 12 times per year traveling to NWT communities for periods of up to 5 days, resulting in disruption of family and social life.
The incumbent requires tact while dealing with contractors, consultants, agencies, businesses, homeowners and external agencies.
The AEA offers a competitive salary and an attractive benefits package that includes a defined contribution registered pension plan, a group insurance plan and annual professional development opportunities.
If you would like to know more about the position, salary, and benefits, call 920-3333 or 1-877-755-5855 (toll-free).
Applicants must currently be residents of Canada.
Closing Date: Friday, November 25th, 2022
To apply, please submit resume and cover letter by email to:
Arctic Energy Alliance
#101–5102 51 St., Yellowknife, NT X1A 1S7
Jennifer Wicks, Human Resources, Jennifer.Wicks@aea.nt.ca
We thank all applicants that apply, but only those selected for further consideration will be contacted.