Employment Opportunity – Operations Manager – Yellowknife

Permanent, full time

The Arctic Energy Alliance (AEA) is a not-for-profit organization, established in 1997 to help communities, consumers, producers, regulators and policy makers to work together to reduce the costs of environmental impacts of energy and utility services in the Northwest Territories (NT). The AEA is supported by various territorial departments and agencies, and does fee for service work in the private sector. The AEA is currently recruiting an Operations Manager.

Located in Yellowknife but will also involve travel to other NT communities.

Purpose of the Position

The AEA is a non-profit organization whose mission is:

  • “To lead and facilitate the integration of efficient, renewable and sustainable energy practices in the NWT.”

Reporting to the Executive Director and working together with the AEA team, the Operations Manager’s role is to be responsible for budget forecasting, facilitating work planning, reporting to funders and sub-contracting.  The position is intended to assist the AEA team in achieving objectives on time and on budget by providing accurate information and practical support.  However, the responsibility for achieving the objectives lies with the whole AEA team and final authority remains with the Executive Director (ED).

The employee works on multiple projects simultaneously and must prioritize workload in accordance with direction from the ED.

Responsibilities

  1. Coordinating work-plans and sub-contractors

The Operations Manager is responsible for the coordination of work-plans and sub-contractors.

    • Responsible for administering AEA’s time management software.
  1. Managing budgets and programs

The Operations Manager is responsible for:

  • Supporting Program Delivery
    • Supporting the preparation, updating and adjusting of financial budgets, forecasts and work-plans for up to 15 programs or projects with a total value of approximately $3 million annually; working with the implementation teams to ensure that the work-plans are completed on-time and on-budget.
      • Coordinate the creation of each program plan by program leads and assist in maintaining the plan.
      • Follow up on action items and track the evolution of costs against program plans and budgets.
      • Update and track program work-plans, budget forecast spreadsheets, and all other required project documentation.
      • Coordinate project team meetings when requested (set up meetings, manage documents, record minutes, action items, etc.).
    • Contributing to long-term organizational planning and strategy as a member of the AEA team.
    • Supporting the AEA team by writing proposals and applications for funding.
    • Supporting the AEA team by reporting back to clients and funding agencies.
    • Authorizing the purchasing of goods and services up to a maximum individual value of $10,000 as long as the purchases are within the approved budget and work-plan.
    • Authorizing routine travel and bringing potential work-planning conflicts to the attention of the employee and/or ED.
    • Reviewing timesheets and bringing exceptions to the attention of the employee and/or ED.
    • Approving routine leave requests and bringing potential work-planning conflicts to the attention of the employee and/or ED.
    • Preparing contracts using AEA standard templates as required.
    • Contributing to the development & documentation of procedures – identify, review, document and implement AEA policies and procedures to effectively coordinate program and project operations.
    • Managing workplans and supporting program delivery.
  • Supporting Internal AEA Services
    • Bank co-signing authority up to $10,000.
    • Overseeing organizational insurance policies.

Knowledge, Skills and Abilities

The following are required qualifications:

  • At least 3 years’ experience in operations management.
  • Knowledge of financial management and 3 years of budget development and oversight experience.
  • At least 3 years’ experience in managing multiple staff groups and major projects or initiatives.
  • Knowledge of and 1 year of experience with government contract management.
  • Excellent computer skills and proficiency in Microsoft Excel, Word, and Outlook.
  • Excellent communication skills in both verbal and written English.
  • Excellent interpersonal skills and a collaborative management style.
  • Excellent people management skills; open to direction and collaborative work style and commitment to get the job done.
  • Ability to look at situations from several points of view.
  • Ability to critically assess issues of importance to the organization.
  • Commitment to AEA’s vision & mission.

The following are preferred qualifications:

  • Undergraduate Degree in Business Administration or Finance.
  • Professional Project Management certification.
  • Experience working in management of non-governmental and/or non-profit organizations.
  • Knowledge of and 1 year of experience with government contract management

Working Conditions

While the majority of time for this position is spent at a computer there is ample opportunity for the incumbent to move around the office. Most of the time is spent in Yellowknife, although there may be an occasional need during the year to travel to other NT communities.

Physical Demands

There is limited physical effort required for this position.

Environmental Conditions

There are no significant adverse environmental conditions that exist in this position.

Sensory Demands

There is considerable need for attention to detail when preparing accounting and financial statements materials, when processing invoices and completing the ledger entries and in administering the payroll system. The incumbent is involved in some of these activities on a regular basis.

Mental Demands

The incumbent is required to provide advice to the ED and other staff on organizational operational, financial and budget matters. The incumbent also has to address the resource requirements and advise the ED of any impending issues.     

AEA offers a competitive salary that is comparable to the industry median for the NWT. We also offer an attractive benefits package that includes a defined contribution registered pension plan, a group insurance plan, Northern Allowance and annual professional development opportunities.

AEA is currently piloting a 4-day work week.

If you would like to know more about the position, salary, and benefits, call 920-3333 or 1-877-755-5855 (toll-free).

Applicants must currently be residents of Canada.

Competition Closing Date: Friday, January 17, 2025

To apply, please submit resume and cover letter by email to:

Arctic Energy Alliance
#101–5102 51 St., Yellowknife, NT X1A 1S7
Jennifer Wicks, Human Resources, Jennifer.Wicks@aea.nt.ca

We thank all applicants that apply, but only those selected for further consideration will be contacted.